Structure Update for Upcoming Payments Feature
Published on 11 Apr 2026
Summary
We’ve rolled out a structural update to Acxite that separates bills and invoices from their related payments into distinct, linked records and refreshes the transaction type names to align with broader industry conventions.
What’s Coming
Until now, Acxite has only allowed you to mark a document as fully paid. There was no way to record a separate payment or link a partial payment against an invoice.
We’re building a Payments feature that will allow you to:
- Create standalone payment records
- Link individual payments directly to invoices and bills
- Use an AI-powered agent that automatically matches payments to the correct invoices or bills on your behalf
Why We’re Making a Structural Change
To support payment records as independent documents that can be linked to invoices and bills, we needed to update how existing data is organised. Previously, bill and payment information were stored together in a single document. Going forward, these are separated into two distinct records — one for the bill or invoice and one for the payment — with a link between them so you can clearly trace which payment belongs to which bill or invoice.
This separation is essential for the new linking and matching capabilities to work correctly.
We Also Renamed the Transaction Types
Because this structural change required us to update the transaction types on the bill-and-payment side, we took the opportunity to refresh the full set of names. The goal was to align Acxite’s transaction types with the conventions used by other major accounting platforms, so that anyone moving to Acxite from another system finds familiar terminology and teams working across multiple tools have a consistent mental model.
Updated Transaction Types
The table below maps the previous transaction types to their new names. Historical records have been migrated automatically.
| Previous Name | New Name |
|---|---|
| Purchase Invoice | Vendor Bill |
| Paid Purchase Invoice | Vendor Bill |
| Supplier Payment | Money Spent |
| Credit Note (Purchase) | Vendor Credit Note |
| Sale Invoice | Customer Invoice |
| Paid Sale Invoice | Customer Invoice |
| Customer Payment | Money Received |
| Credit Note (Sale) | Customer Credit Note |
In addition to the renames above, five new transaction types have been introduced to support standalone payment workflows: Vendor Payment, Customer Receipt, Vendor Refund, Customer Refund, and Bank Transfer.
“Paid Purchase Invoice” and “Paid Sales Invoice” have been removed entirely — those records are now represented as Vendor Bill or Customer Invoice linked to separate payments.
What You May Notice in Your Workspace
- Purchases and Sales pages look the same. Although bills and payments are now stored as separate records, they are displayed together as a single merged line on the Purchases and Sales pages. You’ll see the bill or invoice on the line, with the payment method alongside it — the same reading experience you’re used to.
- New “Payment Status” field. Each record now shows a Payment Status of either “Paid” or “Unpaid”. When a payment method is recorded against a bill or invoice, the status updates to Paid automatically; otherwise, it shows as Unpaid. This applies to both migrated records and any new records you create.
- New document IDs in Document Management. If you open the Document Management screen (your document history), you’ll see the new payment records alongside their bills or invoices, each with its own document ID. This is the main place where the underlying split is visible.
- Updated transaction type names. The transaction type dropdowns and labels across Acxite now use the names shown in the table above. If your firm’s internal SOPs or training materials reference the old names, please update them.
Billing
Payment records created as part of this migration are free and will not count toward your document quota, either now or in the future.
Payment records you create yourself once the Payments feature launches will count as standard documents under your plan, just like any other document type.
What Happens Next
The full Payments feature — standalone payment creation, direct linking to invoices and bills, and automated matching — ships in future releases.
Questions or Feedback
If you notice anything unexpected or have any concerns, please don’t hesitate to contact our support team. We’re committed to resolving any issues as quickly as possible. We appreciate your continued trust in Acxite.