Import Transactions from PDF Bank Statements

Manually entering transactions from PDF or scanned bank statements is a time-consuming and error-prone task. This article explains how to use Acxite’s intelligent document processing to convert PDF or scanned bank statements into digital data. This powerful feature, powered by advanced OCR technology from Receipt Bot, reads your statement files and extracts every transaction, preparing them to be recorded in your Acxite bank ledger. It saves you hours of manual data entry and makes bank reconciliation effortless.

Table Of Contents
  1. Step-by-step Importing of PDF Bank Statements to Acxite
  2. Review the Extracted Data
  3. Understanding the Data Extraction
  4. Frequently Asked Questions
  5. Related Articles

Step-by-step Importing of PDF Bank Statements to Acxite

Step 1 – Navigate to the Bank Statements page from the business menu.

Step 2 – Click the Upload button.

Step 3 – An upload pop-up window will appear. From the Select Module Type dropdown, choose Bank Statements.

Step 4 – Drag and drop your statement files into the upload area, or click Browse and drop files here to upload and select them from your computer. Acxite will begin processing the documents immediately.

Note: For more ways to submit your documents, such as using a dedicated email address or the mobile app, please refer to the following article: Set up Document Upload & Collection.

Review the Extracted Data

After your files are uploaded, Acxite’s data extraction engine will analyse the documents. You can monitor the progress on the Bank Statements page, where the status will show as ‘Processing’.

Step 1 – Once a document’s status changes to ‘Processed’, click the View & edit extracted data button (document symbol) in the ‘Action’ column.

Step 2 – A new pop-up appears showing the extracted transactions in a clear, structured table. Here, you can review the date, description, money out, money in, and balance for each line item to ensure accuracy.

For a detailed walkthrough of this page and its features, please refer to the following article: Overview of the Bank Statements Module.

Understanding the Data Extraction

To ensure the highest level of accuracy, our extraction engine performs several validation checks during the extraction process. If the system detects a potential issue, it will flag the document with an alert icon (a chat bubble) in the main grid.

Hovering over this icon will reveal a processing note explaining the issue. Common notes include:

  • Missing header info: The system could not find key details such as the bank account number on the statement.
  • Missing transactions: The system performs a balance check on every statement. If the opening balance plus all transactions does not equal the closing balance, it suggests that some transactions may be missing or were not read correctly. This helps prevent incomplete data from being entered into your books.

These automated checks are crucial for maintaining accurate financial records and making bank reconciliation smoother. Please refer to the following article for more details on the types of notes: Review and download PDF bank statements in Receipt Bot.

Frequently Asked Questions

Q: What file types can I upload for bank statement extraction?

Acxite supports PDF, JPG, PNG, and JPEG file formats for bank and credit card statements.

Q: How long does it take for Acxite to process my statements?

Processing time can vary depending on the file size, number of pages, and quality. While often completed within minutes, please allow up to 24 hours for the system to fully extract all data.

Q: What types of statements can Acxite process?

Acxite’s intelligent data extraction can handle various financial documents, including bank statements, credit card statements, PayPal statements, and loan or mortgage statements from all major providers.

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